Grant Closeout and Grants Management Support

Grant Closeout and Grants Management Support

OUR WORK

Projects

This effort provides grants management support services to assist ONC’s Office of Grants Management (OGM) with the day-to-day administration of grants management and closeout activities. Econometrica assists OGM with maintaining its official grant closeout files. Econometrica collects information and data records from various OGM accounting and program-tracking systems to ensure grantees are following the cooperative agreement that OGM issued. Econometrica reviews grant closeout files to determine completeness of each grantee file and what documents and reports are missing; contacts grantees to collect required documents; provides special briefings to the Contracting Officer’s Representative and OGM officials on financial audit findings and response results; submits routine and specialized reports and files as needed; and provides daily, weekly, monthly, quarterly reports to OGM as needed. These reports include grant closeout tracking logs, reconciliation reports, and closeout inventory tracking spreadsheets.

Additionally, Econometrica generates and issues pre-closeout letters, closeout letters, and memorandums requesting certification for completion; reconciles all financial reports received by grantees; develops and maintains a grantee expenditure tracking system; reviews documents to determine whether any unobligated balance or unliquidated obligation exists; ensures that all property, equipment, or supplies have been disposed of in accordance with grant regulations; follows up with grantees as needed; uses administrative closeout procedures when necessary; and prepares closed grant files for transfer per record retention requirements.

NeighborWorks® America Grant Review Services

NeighborWorks® America Grant Review Services

OUR WORK

Projects

Market: Housing & Community Development, Grants Management

Start Year: 2016

Role: Prime

Client: NeighborWorks® America

Services Provided: Grant Application Review

In October 2016, Econometrica was contracted by NeighborWorks® America to support the review and evaluation of applications received under Project Reinvest, a series of three competitive grant programs designed by NeighborWorks and funded by the $122.5 million U.S. Department of Justice settlement with Bank of America. NeighborWorks developed the three funding opportunities to support these programs, each designed with a specific focus:

  • Homeownership Grants – Provide down payment lending to low- and moderate-income individuals.
  • Neighborhood Grants – Promote stabilization and revitalization in areas hit hard by foreclosure.
  • Financial Capability Grants – Assist individuals in stabilizing their finances, rebuilding credit, and establishing savings.

Econometrica managed the grant review process following the initial threshold review through the technical panel review and award recommendations.

For each program, Econometrica:

  • Established grant reviewer qualifications; managed recruitment and selection of reviewers.
  • Developed methodology for application reviewer assignment to avoid conflict of interest and balanced workload.
  • Designed and delivered grant reviewer training.
  • Analyzed, tested, and revised grant application scoring rubrics and the instructions to grant reviewers.
  • Drafted scoring guidance material, including guidance and technical assistance to reviewers on the use of NeighborWorks online grants portal.
  • Managed assignment of applications to reviewers and reviewer progress in grants portal.
  • Analyzed reviewers’ data and provided data management support to the NeighborWorks project managers to confirm the completeness, quality, and objectivity of the reviews.
  • Provided help desk support to reviewers throughout the review process and coordinated the development and release of reviewer FAQs.
  • Convened consensus review panels.
  • Prepared the rank order list of applications for each program.

Support – Objective Review of Grant Applications

Support – Objective Review of Grant Applications

OUR WORK

Projects

Market: Health, Health IT, Grants Management

Start Year: 2015

Role: Prime

Client: Office of the National Coordinator for Health Information Technology (ONC)

Services Provided: Grant Application Review, Training and Technical Assistance, Customer Relationship Management, Webinars, Text Analysis

Econometrica provided technical assistance and training, oversaw the grant review process, prepared ad hoc reports, coordinated with stakeholders, conducted webinars, and maintained the Customer Relationship Management tool. Our efforts supported the needs of the ONC Office of Grants Management.